4system, is a limited liability company registered office at Bohaterow Westerplatte 30, 65-034 Zielona Gora, Poland.

The company 4system Polska sp. z o.o. and its subsidiaries pay very close attention to guaranteeing respect for the rights and freedoms of users of the company’s website.

4system undertakes to ensure all legal and regulatory provisions applicable to the protection of personal data are respected, and particularly with any EU and Polish regulations.

This Privacy Policy describes the categories of data that 4system collects from you, the reasons for collecting them, the way in which 4system uses these data, as well as the rights you are entitled to.

1. Your personal data

1.1 What is personal data? 

As defined by the French National Data Protection Authority (CNIL), the Act, and the GDPR, personal data means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

1.2 Controller

4system is the controller with regard to your personal data.

4system may be contacted through the following means:

Postal address: 

4system Polska
Bohaterow Westerplatte 30
65034 Zielona Gora
Poland

Email address: 

1.3 Categories of Data you share with 4system

On a general basis, you can access the Website without having to provide any personal data. 4system does not process data that allows it to identify you as a person, directly or indirectly, unless you have willingly provided this information by filling in the various forms that are provided to you or made available on the www.4system.com website.

On the Website, elements of personal data that 4system may request are your first and last names, telephone number, email address, current position, name of the company or companies you belong to, country, (hereinafter referred to as “Data”).

All Data that must be provided in order to access a particular service are indicated by an asterisk. Communicating your Data is voluntary, but if you choose not to communicate the information indicated by an asterisk, you will be unable to benefit from the services in question, including information, communication, or recruiting requests.

Data shall be processed using computer technology and stored in databases located exclusively within the European Union.

By communicating your Data, you authorize 4system to process these Data for the purposes and duration described in this document. You may, at any time, withdraw your consent for the processing of your Data, in which case 4system will cease the related processing activities.

When you communicate your Data, you provide us with a guarantee that you have received the authorizations and consent required from the individuals concerned by these Data if the Data concerns people other than yourself and, if applicable, for the purposes described in this document.

Your Data are not subject to automated decision-making, including profiling.

4system neither collects nor seeks out, intentionally, sensitive personal data or data concerning individuals under 13 years of age. Children under the age of 13 are not allowed to use the www.4system.com website on their own. Should we learn that despite our efforts, such personal data for a child under 13 have been collected without parental consent, we will, without undue delay, delete all this information and all backups that may have been made.

When you visit the Website, 4system uses cookies to identify your IP address and browser in order to draw up statistics on indicators such as website traffic, page views, and language preferences.

Your IP address is immediately anonymized after use. Therefore, 4system cannot, in any case, identify you through this means. For more information, please refer to our Cookies Policy.

1.4 Recipient of your Data 

 Besides the recipient listed in this article, your Data are not communicated nor transferred to any other third party.

All the recipients of your Data are required to respect data confidentiality and to process your data for the proper functioning of website under the direct control of 4system.

However, 4system may be obliged, under the Act and/or the GDPR, or under any other applicable legal provision, to communicate your Data following a court ruling, order, decree, or any other applicable legal provision and/or regulation.

1.5 Purpose for processing your Data

By communicating your Data, 4system processes your Data for one or several of the following purposes:

• Communication:
  We will respond to your comments and to any other requests you may address us, including online questions. In sending us a form and agreeing to receive our communications, you allow 4system to contact you by telephone and/or by email. For this purpose, we shall process your Data for the duration of our exchanges and for a maximum of 3 years from the last time you contacted us (by email, phone call, ect.). After this date, your Data shall be erased, unless you ask us to keep it.

• Information:
  We may, on the basis of the information contained in the forms you send us, send you information and specific content on 4system offers and on 4system events. For this purpose, we shall process your Data for the duration of our exchanges and for a maximum of 3 years from the last time you contacted us (by email, phone call, ect.). After this date, your Data shall be erased, unless you ask us to keep it.

• Recruitment: If you share your online CV or any other form of application with us, we will use your Data for recruiting purposes. We may contact you by email, telephone, or postal address. Additional information on the manner in which your Data are used by 4system during the recruiting process will be shared with you as the process moves on. For this purpose, we shall process your Data for the duration of our exchanges and for a maximum of 3 years from the last time you contacted us (by email, phone call, ect.). After this date your Data shall be erased from our databases.

1.6 Legal basis for processing

• Your Consent: We process your Data only if you have given consent to this processing for the purposes listed hereabove. AT ANY TIME, YOU MAY WITHDRAW YOUR CONSENT FOR PROCESSING YOUR DATA. In this case, processing will cease and the Data in question will be erased without undue delay. Withdrawal of your consent does not compromise the lawfulness of the processing, based on consent, carried out prior to consent withdrawal.

• Our legitimate interest: In accordance with article 6, paragraph 1, point (f) of the GDPR, 4system has a legitimate interest in sharing your Data with the entities listed in article 1.4, to process your Data for the purposes listed above in the best possible way.

1.7 Your rights

 As part of the processing of your Data and in accordance with the Act and the GDPR, you have the following rights:

• Right to access (Article 15 of the GDPR);
• Right to rectification (Article 16 of the GDPR);
• Right to erasure (Article 17 of the GDPR);
• Right to restriction of processing (Article 18 of the GDPR);
• Right to data portability (Article 20 of the GDPR);
• Right to object (Article 21 of the GDPR).

The rights listed above are personal and may only be exercised by people who have communicated their Data to 4system.

To exercise your rights or to submit any other request about the processing of your Data, you can contact 4system by contacting the Webmaster using the contact form on the portal (go to the “Contact” tab and submit your request using the message area).

When you contact 4system directly, through whichever means, 4system reserves the right to keep a record of this correspondence for a period necessary for processing the request.

You also have the right to lodge a complaint with the data protection authority. In Poland, the data supervisory authority Prezes Urzędu Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warszawa..

2. Cookies

 The Website uses cookies. A description of cookies and similar technology used on the Website can be found in the Website Cookies Policy.

3. Responsibility

 4system responsibility in the application of this Privacy Policy cannot exceed the limits established in the General Conditions of Use (GCU).

4. Miscellaneous

 4system reserves the right to amend or update its Privacy Policy at any time. As such, you are invited to consult this page regularly, since any browsing within the Website means you agree to the most recent version of the Privacy Policy.

A warning will be published and displayed on the Website when any significant amendment is made to this Privacy Policy.

This Privacy Policy was initially drawn up in Polish. Should there be any differences or contradictions with a version in a different language, the Polish version alone will be considered as authoritative and will apply.